Gain an insight into Trine Kolding’s own experience with time tracking before she decided to teach personal efficiency with time tracking as a part of the syllabus.
My own experience with time tracking
Before I started as self-employed with a 100% focus on teaching personal efficiency in 2004, I worked for a consultancy company in Aarhus, Denmark, and thereafter for the Danish Technological Institute. Time tracking was obligatory at both work places; and not very popular among all employees. Especially if you had pushed time tracking to the end of the week, or even worse: to the end of the month! Many of us barely remember what tasks we performed yesterday, so how should we manage to reconstruct a whole week or month?
Time tracking as obligation
I must admit that time tracking was an obligation the first year. The purpose with time tracking was not always clear. Exactly this and unclear application are one of the biggest pitfalls when it comes to time tracking. In a busy everyday life it does not make sense to spend time on something that does not make sense.
Luckily I discovered the purpose of time tracking when I worked as a project leader. I could keep track of if my projects were on budget, both financially and timewise. Especially as self-employed I enjoy the overview of what I spend my time on.
In 2007 I helped start up the Danish company Styr På Tiden ApS which, just as TimeLog, delivers time tracking. I learned that I am more dedicated to learn companies and organisations how to get most out of tools such as prioritising, planning and structure, than to develop IT systems. So our paths diverted after a few years, and I devoted my time to teaching, coaching, and book writing within my field.
Why spend time on time tracking?
Time tracking focuses on how much and what you spend your time on. Even though you have prioritised your time and planned what to spend it on, it is not necessarily what you end up spending time on.
Some people see time tracking as extra work, time consuming, endless excel sheets and for some even control. Nevertheless, you can benefit from time tracking in many ways and make the following visible:
- Exact time spend
- The magnitude of the tasks
- The magnitude of interruptions and other time consuming tasks
- Work patterns
- Postponement behaviour
Tracking your time will help you keep focus on what you spend your time on, how long it takes, and what tasks you actually performed during the day. At the same time, you can use your time tracking as motivation, because it contributes to the experience of efficiency. Provided that you have worked on your important tasks. More about that in a later blog…
About Trine Kolding
Denmark’s leading export in personal efficiency and planning. She has teached time management since 2000 and has written five books (in Danish) about efficiency that were given good reviews:
- Få styr på tiden (2007, Børsens Forlag)
- Førstehjælp til travle medarbejdere (2008, Gyldendal Business)
- Førstehjælp til travle børnefamilier (2009, Gyldendal Business)
- Den effektive leder (2011, Gyldendal Business)
- Overskud i familien. (2013, e-bog)
Trine was trained at Copenhagen Business School and Danmarks Pædagogiske Universitet, and is a certified process consultant and coach.
In the coming months, Trine will give advice and come up with ideas to optimise your business. She will also take part in a go-home-meeting April. 14 and the TimeLog day September, 22.