TimeLog News

New webinar program for the fall

Sascha Skydsgaard — Thu, 22 Sep 2011 00:00:00 GMT

The fall webinar program is now open for registration. All webinar subjects are updated and include new features available in version 5.4.

We have also created a completely new webinar about resource management in TimeLog Project, where we review the new workflows in version 5.4.

Anyone is welcome to participate, even if you are not currently using TimeLog Project, but would like some insight into the functionalities offered in TimeLog Project.

On the first Tuesday of every month, you can get an overall introduction to TimeLog Business Edition and TimeLog Team Edition. These webinars are geared to those who are not yet using TimeLog Project, and to the completely new users of TimeLog Project.

The first opportunity is Tuesday, October 4th.

Videos of previous webinars can still be seen on our video channel.

More about webinars and registration.

Export of debitor list - invoice

Christoffer Lanstorp — Thu, 22 Sep 2011 00:00:00 GMT

The export of Debtor list - invoice has long been a desired fucntion, and is now available in TimeLog Project version 5.4.03.

TimeLog signs an agreement with a partner in the UK

Sascha Skydsgaard — Wed, 27 Jul 2011 00:00:00 GMT

TimeLog has signed an agreement with KPI-insight, who offer consulting and business software to consulting firms. KPI-insight now has the exclusive right to sell TimeLog solutions in the UK market.

TimeLog sees this partnership with KPI-insight as an exciting opportunity to enter the UK market, as KPI-insight has extensive experience implementing business systems in the consulting industry.

New Faces at TimeLog

Sascha Skydsgaard — Wed, 27 Jul 2011 00:00:00 GMT

Things are really moving at TimeLog, and more employees have joined us over the past few months.

We’re happy to be reinforcing the sales and services departments with five new employees.

Martin Kjær has been hired as a Sales Consultant with the primary responsibility of sales in the Danish market. Martin has years of experience in sales, including SaaS and hosted solutions, chiefly within IT security, for both public and private Scandinavian customers.

Hampus Persson has been hired as a Sales Consultant, responsible for the Swedish market. Hampus has years of experience in software sales, in both the Danish and Swedish markets. Hampus is the first point of contact in TimeLog’s expanded focus in the Swedish market.

Klaus Jespersen Colding has been hired as a Sales Assistant and has primary contact with the Danish market. Klaus is working towards an MSc in Strategy, Organization & Management at Copenhagen Business School, and is writing his thesis on the use of management consultants in the public sector.

Aileen Rasmussen has been hired as a Sales Assistant, responsible for our TimeLog Team customers, as well as the German market. Aileen has just completed her Bachelor’s at Copenhagen Business School in German Business Language and International Marketing, and is continuing on to a Master's in the same field.

Torben Helleskov Jybæk has been hired as the Technical Account Manager and will be a part of the Services team. Torben joins us directly from Microsoft Ireland, where he worked in Business Support. He has broad experience within financial systems, and in the implementation of new processes for customers.

Tip: Invoicing companies with multiple addresses

Thomas S. Gudmandsen — Tue, 05 Jul 2011 00:00:00 GMT

When a business uses multiple billing addresses for various departments, for example, you can easily add the address of the department's contact person in Customers and Contacts or TimeLog CRM.

When billing the customer, select the relevant department’s contact person as the addressee. Choose “use contact person’s address” as the billing address, and the billing address will supply the contact person’s department address as the address on the invoice.

By maintaining billing addresses by contact person, it will be much easier to manage billing for multiple business departments.

See user guide D02 – Creating a new contact

Every 5th TimeLog user registers time via TimeLog's iPhone app

Sascha Skydsgaard — Fri, 01 Jul 2011 00:00:00 GMT

A year ago, we launched our iPhone app for time registration, as an extension of our TimeLog Tracker. We’re happy to see that our users have incorporated it into their daily routine, and we’ll start working on an Android app, so that more users can register time on the go.

In consulting firms, employees' time is the most important asset.

Time spent, therefore, should be well-documented, continuously. However, when a consultant works on a long-term assignment at the customer’s location, time registration can be complicated by the fact that regular access to a computer with an internet connection is needed – and this is where smartphones come in.

Mobile phones are the device that many carry with them at all times. With our TimeLog app, we can also reach mobile work environments, such as consultants on the road who need to bill their time. The app is also idea for those who didn’t get to register their time during the work day, but find an “app moment” while headed home on the train or bus, and are just getting through the last administrative tasks of the day.

If you haven’t yet downloaded TimeLog Tracker for iPhone, you can do this via iTunes App Store.

Article (in Danish): "Hver femte registrerer tid via mobilen"

Inspiration for your requirements specification

Sascha Skydsgaard — Fri, 01 Jul 2011 00:00:00 GMT

This is a continuation of an earlier blog post ”How to be best prepared before a business software purchase"(in Danish) and lists many of the questions you should ask yourself to find out the minimum requirements that you'll need for a new system.

There are many other questions than the one that I’ve listed – the possibilities are endless – but I’ve of course had inspiration from the processes that TimeLog supports.

I hope that the information below can be an inspiration to help you find the extra questions that you’ll need answered. If there are questions that you feel are missing from the list, you’re very welcome to share them with us via the comment box.

Time registration

What would you like to have improved in relation to your current method of time registration?
Will you register all of your time (internally and externally), or just project time (external)?
Do you need to enter comments for your time registrations?
Do your employees do many different things over the course of the day, or do they concentrate their work on one project for many hours at a time?
Do your employees need to be able to register time via mobile phones?
Do your employees use Outlook frequently, and do they need to be able to register time from Outlook?
How do you manage flex?
Does everyone have access to the internet?
Do you need an approval process for reporting of hours?
How would you like to register absences?
Do you need to manage vacation/holiday time?
Would you like to be able to support payroll calculations for your payroll system?

Expenses management

Do you need to register purchases/ expenses?
Do you need to register travel expense accounts?

Do you need to register allowances?
Do you need to register mileage?

Should these entries be invoiced to customers, and would you like to be able to add a profit to this?
Do you need an approval flow for employees' expense registrations?
Do you need to be able to separate expenses on a company credit card/ invoice and personal employee expenses?

Project management

Which contract type do you use (time spent, fixed-price, voucher agreement, retainers, other)?
Do you ever use different contract types on the same project?
Do you have different costs per employee?
Do you have different hourly rates per employee?
Do you have customer-specific hourly rates?
Do you use different hourly rates for the same project?
For fixed-price projects, are you interested in seeing the value calculation from an average hourly rate, or how much you could have sold the project for on time spent?
How do you budget your projects today?

Do you budget in both hours and value?
Do your employees have a personal budget for their work?
Do you budget on a task level, or only on an overall project level?
Can the value/hours on your project budget and project contract differ
Do you budget your projects in different currencies?

How many task levels do you use in your most complex projects?
Would you like to allocate specific resources for your projects, or should everyone be able to see all projects?
Would you like to be able to calculate work in progress?
Do you need an overview of how stressed your employees’ workload is?
Is it important to know appreciation and depreciations on project invoices?
Would you like to have a Gantt chart on a project level?
Do you work with milestones on

Improvements to TimeLog CRM

Sascha Skydsgaard — Tue, 07 Jun 2011 00:00:00 GMT

In connection with the release of TimeLog Project 5.4, improvements have also been made to TimeLog CRM. There are improvements both to the standard customer database, “customers and contacts”, and the TimeLog CRM module.

All new features are presented in this video:

Improvements to TimeLog CRM from TimeLog on Vimeo.

60 new customers in the first 5 months

Sascha Skydsgaard — Tue, 07 Jun 2011 00:00:00 GMT

During the first five months of 2011, TimeLog experienced a significant increase in interest from companies looking to professionalize their time registration and project management. There were all sizes of businesses - from one-person businesses, to companies with hundreds of employees.

This has been very much in line with the media's increased focus on professional business systems for small and large companies.

In addition to welcoming all of our newest customers, we’ve been very busy with the release of our new project module, which now supports even more processes than before - such as advanced hourly rate management, new resource management, and a broadened financial project overview.

TimeLog Project 5.4 is Coming

Anders Brandstrup — Fri, 29 Apr 2011 00:00:00 GMT

The next major version of TimeLog Project is on the way. This release contains a radical restructuring of the whole approach to working with projects.

News and improvements in TimeLog Project 5.4

While we’re very much looking forward to everyone enjoying and benefitting from TimeLog Project 5.4, the update will take a steady pace over the next few months.

There are big changes in store, and we want to make sure that the entire process is a good experience, and that we are able to support all of our customers.

Everyone will receive notification regarding the time of their update.

Every customer will be notified in good time prior to the update, and the update will occur at night to disturb as few customers as possible in their work.

If TimeLog Project looks cluttered after the update, the browser’s memory should be cleared – this is done in Windows by holding the Ctrl button down, and clicking F5. On a Mac, hold down the Cmd button (with the Apple logo) and click “R”.

Updating TimeLog Tracker

A new feature in TimeLog Project 5.4 is the ability to create project schedules with up to five levels of tasks. This means that TimeLog Tracker and TimeLog Tracker for iPhone should be updated. For the TimeLog Tracker, this will occur automatically, while TimeLog Tracker for iPhone users can update already directly from their iPhone, or via iTunes.

Be prepared with an updated TimeLog Tracker for iPhone

Anders Brandstrup — Wed, 20 Apr 2011 00:00:00 GMT

As part of the preparations for TimeLog Project 5.4, there’s a new version of the TimeLog Tracker for iPhone. To the user, it looks just the same as before, but it now also supports projects with phases in up to five levels, which will be one of the innovations in the upcoming version of TimeLog Project.

If you already have an iPhone 4, then TimeLog Tracker for iPhone is not exactly as it used to be. The graphics have been changed, so that it supports the super-sharp resolution of the Retina display.

Apple has approved the new version of TimeLog Tracker, which can already be downloaded via iTunes, or directly from your iPhone. You should update TimeLog Tracker for iPhone as soon as possible, and before TimeLog Project is updated to version 5.4.

TimeLog Tracker for iPhone is created in cooperation with Greener Pastures.