One business - separate locations
Web based time tracking turned out to be the solution.
DocMap Case Story
Since 2002 Norwegian DocMap AS has served as an IT-consultant company as well as the software developer of the management system DocMap. The product is used as an efficient document management system for operational management, process improvement, and quality management.
The Challenge – A Separated Business
DocMap AS has two departments located respectively in Oslo and Stavanger, and the distance between the two departments has resulted in problems in regards to internal administration.
“Before we used TimeLog Project I didn’t have direct access to data from our development department in Stavanger. Now I have all the information I need right after my employees have registered their time,” managing director Svein H. Syversen explains.
Also, DocMap AS has consultants located all over Norway and Sweden. The large distances make web-based time tracking a perfect tool to improve the management’s overview of DocMap AS, and ensure an efficient business.
”We have consultants over Norway and Sweden who need to invoice their work. With TimeLog Project it’s easy and quick. And they can do it directly on their laptop -wherever they are. That means that I, at all times, can access an updated business overview,” Svein H. Syversen explains.
The results – a complete overview
DocMap AS has used TimeLog Project for about 2 years, and TimeLog Project is already the company’s most central business system
“Before TimeLog Project we didn’t register time in a real system, but in Excel. I had to collect every employee’s time registering manually in Excel sheets. Then I needed to find out what could be invoiced and what couldn’t. And both internal and external projects were mixed. With TimeLog Project this process is much easier. Internal and external projects can easily be found now, and it is no problem to manage the 50-60 projects we operate with right now”, Svein Syversern explains and continues
”Mainly we use the system to register time and make invoices. TimeLog Project makes it possible to receive all data we need in order to provide an overview of our efficiency and sales, and helps us to gain new sales prospects. We just need to register every hour in the system” Svein H. Syversen explains.
Results you can se and feel
And the financial results are also showing.
“We are very pleased with TimeLog Project - it works very good. Now we can catch every single hour in TimeLog Project. We can already see it in our revenues, compared to last year, that it has been a good investment. The numbers from today are much better than before we had TimeLog Project. “
TimeLog Project is a web-based standard product that consultancies and project-oriented businesses can benefit greatly from. TimeLog Projects is more than web-based time tracking. With the right attitude and training it can replace entire business systems.
“We have an ASP- agreement with TimeLog, which gives us a very good price on the product. That means that just one working hour pr. employee justifies the monthly payment. I believe that is a very good return on investment,” Svein Syversen explains.
In the longer term, TimeLog Project can show you advantages and disadvantages your company’s organisational structure. Using TimeLog Project you can measure and analyse all from customers’ contribution margin to employees’ billability and target areas in different business units. TimeLog’s products are efficient management tools that improve your company’s cost-effectiveness in a simple and efficient way.
Company: Docmap AS
Docmap AS has used TimeLog Project since 2005, which has saved them both time and money.
- TimeLog Project has made it possible for Docmap to gain an overview of their efficiency level, sales, and potential customers.
- One single time registration per. employee and TimeLog Project’s costs have been realised.
- A notable amount of time saved on the process from time registration over project, personnel, and finance management to the actual billing procedure.
- Access to an all-time updated overview of your business.
Size: 12 employees
TimeLog customer since: 2005
Products: TimeLog Project
Industry: IT-consultants and Software developer
Field: Operational management, process improvements, and quality management in the area of shipping, oil, offshore, transport, health, and public services.