Timeseddel vs. elektronisk tidsregistrering - fordele & ulemper

Timesheet vs. electronic time tracking

Read about the advantages & disadvantages of using timesheets in Excel and in an electronic time tracking app.

Maya Lander Gornitzka
Maya Lander Gornitzka
Channel Manager
TimeLog

Many are happy about handheld papers. There is something well-known and safe in routines. And then it is free, what’s not to like?

You overlook the annoying moments where you need to collect timesheets from the employees, timesheets where you often need to follow up several times to receive them all. And the moment where all the hours need to be entered manually are almost forgotten, because Excel is so easy to use and manage timesheets in. It is free, it can be adjusted, it is user-friendly and analytical. That is all true, but does this mean that it is the best for your company?

Start-ups and small consultancies fighting with the timesheet and the large Excel sheet do not believe that they are big enough to have a proper time tracking tool. That is completely wrong. No matter the size of your company, time will always be essential for you, it is your bread-and-butter.

The most common reason to not take the plunge and exchange the timesheet and Excel sheet with an electronic solutions is possible the fear of it being too complex, time consuming and expensive.

Take a peek – free online time tracking

Advantages & disadvantages of doing timesheets in e.g. Excel

Advantages

  • All data are saved locally on a corporate network drive.
  • It is easy to use.
  • Can be used for small projects and events with limited time registration requirements.
  • Reporting features – one of the things for which Excel was originally developed.
  • Excel is part of the Office package, a standard for many companies, making it the obvious choice.

Disadvantages

  • Collection of timesheets and manual entry work.
  • The chink in the armour: The manual work in calculating the sum of hours tracked on a customer, project or hours spent per employee.
  • Lack of precision and re-construction of time tracking data.
  • Missing user rights management (Who has access to which data and features?)
  • Employee allocation (how do you make sure that the right people track time on the projects?)

Advantages & disadvantages of doing timesheets in e.g. electronic app*

Advantages

  • A timesheet build with day and date markings with the option to add a comment to each time registration.
  • Customer card with overview of contact persons and projects connected to the customer.
  • Reports – analyse time tracked on a customer or a project – but also on employees (real time data)
  • Employee allocation, keep track of who should be able to track time on a project.
  • Role management, keep track of who should be able to create projects, and who should be able to just track time.

Disadvantage

  • Need to change the normal routines around time tracking.
  • No budgeting options.
  • No financial key figures.
  • Well, I need to think about this one.
  • Well, I need to think about this one.

Is your company mature and ready for the change? Then download our guide and get inspiration to find out which time tracking tools that are right for you. Alternatively, you can start to track your time electronically already today – It is free for ever!

*Point of departure in TimeLog’s free product Time, where you can create an unlimited number of employees, customers, projects, tasks and track an unlimited number of hours.

BONUS GUIDE: Select the right system for time registration

Be guided through the 5 most important questions you should ask before choosing your next time registration system.

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