Better resource management with TimeLog

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Resource management

  • Does my department have the resources for the job at hand?
  • Should we move the timing of the project?
  • Which employees are overburdened?
  • Do we have the capacity for the scheduled projects?
  • Should another employee take over the project?


Manage your resources

With a clear view of employee workloads, scheduling projects and deadlines is easy.

For most companies, getting an accurate view of current resource loads during peak periods is extremely difficult. Using TimeLog for time tracking and project management, your company’s project management and workload is automatically calculated in real time – and tied in with project schedules and budgets. No more guessing and no more complex spreadsheets! TimeLog helps you schedule efficiently.

View resource loads while scheduling

When you create new projects, you can immediately see the workloads of linked employees for the duration of the project, making it easier to decide whether to reallocate events to others or to allocate more resources.

A personal, hourly budget for each project assignment and for each employee is key to obtaining the most valuable and precise view of the company’s workload. TimeLog then calculates the future workload of each individual resource, taking into account already completed work, holidays, scheduled days off and normal employee working hours.

Easily (re)schedule resources

TimeLog's Resource Planner is the ideal tool for getting a clear view of company resources in an Excel-like format, making editing and resource allocation a breeze. The resource coordinator gets an instant overview of total workloads at employee or organisation level for any given period.

View earnings potentials as amounts

In addition to showing the distribution of hours on events and projects, the resource planner retrieves data from hourly rates on projects. This means that you can instantly see the financial consequences of resource planning in the next period shown as total potential earnings.

Read or see how ProActive uses TimeLog to get an overview over how the single employee performs.

Follow-up on your plans

Often the biggest challenge in using IT resource management solutions is not scheduling but rather how to manage sudden changes.

In addition to the Resource Planner, the TimeLog resource module contains a tool for evaluating schedules. The tool is aimed at the process of continuously following up on agreed weekly plans for each employee – a management model often used in SCRUM projects. The tool is based on work booked per week using the resource planner, which is compared with registered work for the same week. This makes follow-ups on the completion of booked tasks easy, and it shows non-booked tasks which a given employee has worked on in a given week.

Using this view, individual follow-ups on work schedules with employees, department members or project workers are made easy. Afterwards, rescheduling remaining events while maintaining the original plans is just a few clicks away.

Easy resource management with Outlook

If you use TimeLog Tracker for Outlook, the resource planner is automatically updated with the information you enter on future events in Outlook.You thereby see the actual workload for your employees, and you avoid unexpected surprises in the resource planning.

Besides that, you get an automatic revenue forecast for the coming period, which provide insights on how much you can expect to invoice based on the planned events in Outlook.

The good thing about TimeLog is that we can see the registered vs booked time on the different employees every day. Even if the planned hours are not executed, they do not disappear from our planning.
Anders Graae
Project manager, Frankly

Resource management through your calendar

Future events in your calendar are registered in the resource planner in TimeLog. It secures a more accurate occupancy rate and provides you with the full overview.

See more about resource planning through your Outlook calendar.